Startups – Benefits of working from home

The concept of virtual offices and employees working from home is now becoming really common in most of the cities of India. This idea is especially popular with startups in India. Why is the idea of working from home and virtual offices becoming so popular now?

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Saving money: Most of the businesses have very humble beginnings. When you want to save money for running your business, working from home would be a great idea to start with. You cannot compromise on having a professional office address and local landline number though. For this purpose, entrepreneurs have now started using virtual office solutions in Cochin, Mumbai, Chennai and all major Indian cities. Renting a physical office space in such locations can be really expensive and most of the startup businesses do not have the money for that.

Less financial responsibility: When you are starting your company with the help of virtual office solutions, you don’t have to take the responsibility of renting a physical office with full time staff. You can cut this cost effectively by using Virtual office solutions.

Comfort of working from home: You can also work comfortably when you are working from home. It is often seen that the productivity increases for employees who are allowed to work from home. By having a virtual office setup, your employees can work from their home, no matter where they are.

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Working from home and using virtual office solutions is going to increase in the future. Startups are more related to this idea as this can help them save money in the initial stages of their business, when they are not generating much profit.

Live Receptionist for your Virtual Office

Virtual offices are becoming a huge hit in all cities of India. Though Cochin is only new to the idea, virtual offices are becoming a big sensation to the new entrepreneurs and businessmen of the city.
When you want to start a branch of your small business in Cochin, it is best to rely on virtual office solutions. The virtual office solutions usually include all the office facilities that you will need without the expense of renting a physical office.

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Even when you are using virtual offices, it is possible to add a personal touch to an automated system by using a live virtual receptionist. Such a person will be trained to offer support and secretarial services to your clients.

There are some important skills that are essential in a virtual receptionist. Some of them are as follows.
Must be ready to research and learn: A live receptionist that your virtual office provider employees must be able to answer all basic questions related to your business. Remember they are the ones speaking about your business to clients. So if they do not have an idea of your services, it is going to be a loss for you.

Must know all the specifications of your company: Your live receptionist will be working for several companies and you must ensure that they know every specification of your company so that they can properly deal with your customers.

When you are a startup business, you really cannot afford to lose a single prospective customer. However, even when you are trying to reduce the running costs, you cannot afford to save money by compromising on communication costs.

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Virtual Office Answering Services is a great and affordable option to provide your customers access to information about your company when you are not available.
By using the services of a virtual office receptionist, you can access to your customers no matter where you are.

Customer service is now the backbone for the success for a business. Even a startup or small business cannot afford to lack in customer service. A virtual phone receptionist for a small business is no longer a want but a need, since the growth and survival of your business might depend on it.

Benefits of Virtual Offices in India

It is becoming very difficult for start-up companies and small businesses to compete with their established business rivals without an office in every part of the country. Customers often look for businesses who are well established and have many branches is a criterion they use to measure how big you are.

Companies with huge profits can easily invest in money for telecommuting and opening new branches. However for the small timers, this could be a big problem.

This is where virtual office providers in Bangalore, Chennai, Pune and Cochin can help you. You can get a prestigious office address in Cochin with just Rs. 500 from Spacelance.Com. Along with the office address, you can also get a local telephone number, local fax number and receptionist services and the best part is that you get all this at very minimal rates.

The beauty of using a Virtual Office in Cochin is that you can also enjoy the facilities that big companies enjoy without losing money on equipment and installations.

Apart from financial services, you can claim several other advantages from virtual offices in India. One of them is reliability. You can be sure that none of your customer calls are missed and all your packages are properly delivered to a reliable address.

Another major advantage of Virtual office solutions is Flexibility. You don’t have to sign lengthy rental agreements and you also don’t have to sit in your office the entire day. You can go around to any place visiting clients and your calls will be properly handled by the virtual office receptionist services. You will have so many resources for a very little expense. It would also be useful to have a local receptionist to handle customer calls in their local language. This way, you won’t miss out any valuable business opportunity due to language barriers.

Time is money and with the help of virtual offices solutions, you can ensure that your companies run as efficiently as possible.

Virtual offices are definitely a big blessing to all new entrepreneurs who are starting a new business and want to save some money. Just make sure you get the services from a reliable virtual office provider in Cochin like Spacelance.

How Virtual Office makes things easier?

Not very long ago, people would not have thought that starting an office in Cochin would be so easy. Renting out an office in Cochin is not really affordable to everyone and this was one of the main reasons why many businesses did not flourish in Cochin.

Things have however changed for the better now. Who would have thought that office space in Cochin would be available for as less as Rs. 500. By using the virtual office solutions that are offered by Spacelance, new businessmen and startups can now easily begin their office in Cochin.

Virtual office solutions include almost everything that you require out of a physical office space. By using such virtual office solutions, startups and new businesses can now get their work done in an efficient and profitable way.

When you opt for virtual office solutions by Spacelance, you will get an office address in Cochin, a local landline number in Cochin, local fax number and mail handling services. You virtual phone number can either be answered by a receptionist in your company’s name or be forwarded to you. You can also set up IVR or voice mail for your virtual phone number.

The faxes that you receive on your dedicated fax number will be forwarded to you via email in the PDF format. Spacelance can also help you with other services like Mail handling and cheque deposits.

Your business address in Cochin by Spacelance is located in the prime area of the city. You also have the option to choose a fancy suite number for some extra charges.

The concept of virtual offices is already very popular in other parts of the country like Chennai, Mumbai and Pune. Though Cochin is now very new to the concept, the idea is definitely going to catch up soon owing to its cost effectiveness and efficiency. A virtual office saves you money and gives you the impression of a real office without spending huge money to rent your own office space in Cochin.

How to Register a Company in Kerala

Small businesses and startups are being very much encouraged in Kerala as per the policies of the State and Central governments. Due to the favorable economic policies of the Chief Minister for starting new companies, new entrepreneurs coming up in the state now. Kerala is booming in terms of entrepreneurship. Every new business or venture, no matter in what sector it operates, must be registered as a company under the Companies Act of India.

As you have decided to start your new business in Kerala, the first thing you would be thinking is what type of entity you should form. There are different type of business entities.

1) Sole Proprietorship
2) Partnership
3) One Person Company (OPC)
4) Limited Liability Partnership (LLP)
5) Private Limited
6) Public Limited

If you are starting a small firm, no need to go for Private Limited company in the early stage of your business. Forming a Private Limited company is expensive. There is Government fees of around 13000 and Chartered Accountant will charge you anywhere from 5000 to 10000. So total you need to spend around 20-15K just for registration. You need to keep all accounts up to date with annual auditing to be done by a Chartered Accountant. Also tax return has to be filed every year. This will cost you around 25K annual in service charges.

If you are planning to do business with clients from abroad, they may ask for registration certificate. In that case, you have to register your company in Kerala according to the Companies Act of India. If you are alone, just go for One Person Company (OPC). To form a Private Limited Company or Limited Liability Partnership (LLP), there are minimum 2 partners required.

Not long ago, it was a really time consuming process to register your company in Kerala. However, now things have changed for the better as the government is fully focusing on bringing in new investments in the state. Due to this reason company registration in Kerala has now become relatively easier.

Steps in Private Company Registration:

1. Apply for DIN for both Directors.

2. Obtain DSC Digital Signature for both Directors.

3. Company Name Approval

4. Finalize Memorandum of Association (MOA) and Articles of Association (AOA)

5. File Incorporation with Roc.

Some of the documents and other requirements for company registration in Kerala are as follows:

1. The company must have a minimum of 2 directors or shareholders.

2. Color photographs of all the directors.

3. Photo identity and address proof of all the directors.

4. Pan card number of directors.

5. Director Identification Number (DIN) for all directors.

6. Registered Office Address Proof. (Virtual Office Address can be used.)
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Presently it takes you about 20 to 25 days to get your company registered in Kerala and very soon the government is planning to bring down this time frame to 24 hours.

Registrar of Companies (ROC) Cochin address:

Office of The Registrar of Companies,
1st Floor, Company Law Bhavan,
B.M.C. Road, Thrikkakara P. O.
Kakkanad, Kochi, Kerala State

You must follow the processes below when you are registering your company in Kerala with the help of a business consultant.

• You must provide them the scanned copies of all the required documents

• You must provide around 3 to 5 proposed names of the company.

• Prepare the object of the company

• All the directors must sign the DIN Annexure, Digital Signature and Memorandum and Articles of the Company.

• You must also sign the PAN form and Bank Account form for the company.

With the help of a professional business consultant, you can easily get your company registered in Cochin. Make sure that you search the Internet and find out a legitimate consultant for the purpose.

Those who are looking for affordable office spaces in Cochin, will find the virtual office solutions of Spacelance extremely helpful.

There are several business consultants in Cochin now offering professional help for registering your company at an affordable rate.

When you register a business, it is important that you should have a professional office address as well. However, renting a commercial space is expensive. Virtual offices are best cost-effective way to show an office address for registration. Spacelance is top provider of Virtual Offices in Kochi , Kerala.

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Legal Requirements for a Start-up Office in Cochin

Most of the new entrepreneurs are very enthusiastic about starting a business. Everything is quite fine until the time comes when the venture has to become more professional and legalized. Renting an office space for your business venture is often very expensive in a city like Cochin and it is important that you look for other alternatives.

Most of us would think that using our home address is the easiest way out when you need a business address. However, this is clearly not the best choice. Business registration applications are not very private and your address would available to anyone online, which is not very wise.

A mailbox service is often required for any kind of business. However, using a virtual office address to get your mail delivered would be the most sensible option as it is not necessary that there will be someone at your home always to collect the mail.

Some of the basic things that you have to look at when you are setting up a startup office in Cochin are as follows.

Register your company name: If you company name is already registered, then you will not be able to use that name as this would be considered illegal.

Copyrights and Patents: You hard work needs to be protected from rival businesses and others unless you allow them to use it. Patents have to be applied for while copyrights automatically happens.

Know the Trading laws: You must be aware of several trading laws in India, which are mainly drafted to protect the consumers. These laws are for your protection and it is important that you have an idea of how it can affect your business. You can find out about the various trading laws from your legal advisor.
Legally required Insurances: There are certain insurance products that the law demands you must have. Some others should also be taken to consider your protection.

Trademark: Getting a product trademarked marks it legal in the eyes of the public. When your product is registered, it is protected by the law and gives you the right to take action against anyone else using it.

There are several legal procedures that you have to consider before you start your business in India. Make sure that you understand all the laws before you begin your venture.

Why use Virtual Office in Cochin?

A recent yet very popular innovation, virtual office is helping millions of young entrepreneurs and startups build their business without actually renting a physical office space. The main reason why such virtual offices are getting popular is due to the cost effectiveness.

If you need a branch office in Cochin and you can’t really afford the cost of renting an office and employing new staff, then a virtual office is the perfect solution.

Some of the major reasons why you need a virtual office are as follows.

Your business needs a proper business address. First impression definitely matters and if you want to build your clients confidence from the very first meeting, you need a proper business address for your venture.

Renting out a real physical office space in Cochin will today cost you at least Rs. 5000. However, a virtual office address in cochin is available to you at just Rs. 500! The expenses are really less and the services and facilities perfectly suits any startup to medium sized company. You also save on the running costs for your office.

One very important advantage of virtual office space is that you can be operational immediately. You don’t need to spend any time and money on setting up the office space.

A virtual office is a perfect way to test the business waters before plunging into it. You can test your customer reactions and find out market opportunities before spending huge cash into the venture.

A virtual office enables you and your employees to constantly be on the move even when you are working full time in your virtual office.

By employing a receptionist to answer your customers calls or to forward them to you, you will be able to make a professional impact. It is true that an answering machine can also take calls that come in your absence. But remember that most of us do not like being confronted with an answering machine. You would lose a lot of your customers who do not want to listen to an answering machine.

Most importantly, using virtual office services in Cochin is much cheaper and less risky than investing in new employees and equipment for a startup venture.

Operating a Business from Home in Cochin

Not so long ago, working from home was not a very common situation in India. The main reason for this was the unavailability of Internet in some locations of the country. However, now the number of home based businesses has exploded beyond our imagination. More than half of all the businesses in US are run from home. The concept is catching up fast in all major cities of India as well.

You can save a lot of money when you are running your business from home. Workers don’t need to spend money on travel any longer and this helps them save much more money.

If you are planning to start a business in Cochin and you need an address here, then you can always choose the virtual office solutions offered by Spacelance. The virtual office solutions offer you all the benefits of having an office without having to pay the overhead costs of running a business.

However, just like there are many benefits of running a business at home, you also have a downside to it. The biggest challenge is that you have no professional address and phone number for your clients. Your customers would trust you better if you had a proper business address in a well located building.

The lack of a proper business address can also question the authenticity of your business.

To bridge this gap between the home office and a physical office, the concept of virtual office is employed in all major cities and towns of India.

By using the virtual office option, you can enjoy all the benefits of having a fully staffed office without having to pay for all the employees or rent a real office.

By using the virtual address, you can convince your customers of your legitimacy. You virtual phone number can be forwarded to your personal phone number or answered by a receptionist in your company’s name.

The concept is having a shared office space with several other entrepreneurs and startups.

The biggest advantage of having a virtual office is that the cost of virtual office solutions is much lesser than renting a real office space and employing your own staff.

How Email Marketing can help your Business

We all know how important marketing is for building our customer base. Email marketing is among the most personal forms of marketing techniques available.

For a business that wants to speak to their customers on a personal tone, email marketing is the most ideal solution. Since such marketing emails reach the people who have opted to sign up with you, the message reaches the right audience.

With the help of a well-planned and effective email marketing campaign, you can make your business products and services gain maximum visibility and recognition.

Among several advantages of email marketing, one of the most important of all is that you can get quick responses when you start doing email marketing.

Here are some of the major benefits of using email marketing for your business

It is cheaper: Marketing can always be associated with high costs. However those who wisely choose email marketing campaigns, can save a lot of money. Using the print media for your advertisement will require much more money and hence it is not very often an easy task for entrepreneurs and startups.

It can reach out wider: One of the most obvious advantages is that your marketing email can reach any part of the world. A newspaper ad will be available only to the people in a particular locality. However, when you use email marketing, your business reaches out globally.

Quick Response time: Another admired advantage of email marketing is that you can get a response from your customers almost on the same day.

Easy to use: Email advertising campaigns are easy for both the sender and the receiver. One major advantage is that you can set up an email marketing campaign without using extensive resources.

However, you must keep the following points in mind when you are planning an email marketing campaign.

Avoid spamming: Even though email marketing is very easy and so much cheaper, the biggest hurdle for marketing emails is the spam filters. When more and more people started misusing email marketing, email service providers were forced to bring out strong spam filters. This is a big problem for companies who use the best part of their advertising money for email marketing.

Maintain your mailing list: Emailing list should never be a one time list. You have to keep maintaining it according to the circumstances. Keep filtering and refining your emailing list and make sure you remove all the addresses that do not respond to your message at all.

So, even though email marketing is a well used tactic for business promotions, you have to be careful of how you use them. Though email marketing is usually associated with lower risks and higher profitability, it can achieve success only through proper planning.

Steps to Start a Business in India

There are plenty of entrepreneurs coming up in the country today and a very common question asked by them would be the steps to start a business in India. Most of us are not aware of the procedures that should be followed to start a business until we decide to start our business.

A detailed procedure of how to start a business in India would be useful to a lot of start-ups and new business people who want to set up a business in the country.

The following are the steps you have to follow when you want to start a business in Cochin, Chennai, Bangalore, Mumbai and most of the other cities in India.

Step 1: You have to first get a Director Identification Number (DIN), which is available online from the Ministry of Corporate Affairs portal (National). It would take you only one day to complete this process. The provisional DIN is immediately issued. You have to take a print out of the aopplication form, sign it and send it for approval to the ministry by courier. After this the concerned authority verifies the documents and upon approval issues you a permanent DIN. It will take around 4 weeks to get this. Don’t forget to include identity and address proof, which can be any of the following.

a. Identity proof (any of the following): Permanent Account Number card, driver’s license, passport, or voter card;

b. Residence proof (any of the following): driver’s license, passport, voter card, telephone bill, ration card, electricity bill, bank statement;

Step 2: After this, you have to obtain a digital signature certificate online from one of the six private agencies authorized by the Ministry of Corporate Affairs (National).

Step 3: Next, you have to see if your company name is available and if yes, reserve the company name online with the Registrar of Companies (ROC) (National). After the name is approved, it will appear on the website. Applicants have to keep checking the website to check if their submitted name was approved.

Step 4: After this, you have to stamp the company documents at the State Treasury (State) or an authorized bank (Private). This can get completed in a day.

Step 5: After you have completed the previous step, you have to get the Certificate of Incorporation from the Registrar of Companies, Ministry of Corporate Affairs (National). In most of the cases, this process takes around 5 days time.

Step 6: Next you have to make a seal for your company. The cost can range from INR 300 to INR 500.
Step 7: Now you have to get a Permanent Account Number (PAN) from an authorized franchise or agent appointed by the National Securities Depository Ltd. (NSDL) or the Unit Trust of India (UTI) Investors Services Ltd., as designated by the Income Tax Department (National). It would take around a week’s time to get your PAN.

Step 8: After getting the PAN, you have to attain a Tax Account Number (TAN) that has to be used for income tax purposes from the Assessing Office in the Mumbai Income Tax Department. This will also take at least a week’s time.

Step 9: Now you have to register your company with the Office of Inspector, Shops, and Establishment Act (State/Municipal).

Step 10: You have to also register your company for Value-Added Tax (VAT) at the Commercial Tax Office (State).

Step 11: Next register your company for Profession Tax at the Profession Tax Office (State).

Step 12: You have reached almost the finals steps. You also have to register your company with the Register with the Employees’ Provident Fund Organization (National).

Step 13: Finally, make sure you register for medical insurance at the regional office of the Employees’ State Insurance Corporation (National)